MANAGER OF FINANCE & ADMINISTRATION
The Manager of Finance and Operations works closely with staff and outside consultants to manage the daily operations and financial operations of the organization and to support business development and earned income initiatives. This position requires a keen attention to detail, constant prioritization, and experience utilizing fiscal control systems. This position is the anchor to the organization’s activities and is connected to the Performa team, Board of Directors, commissioned artists, producers, cultural partners, international collaborators, and supporters. The Manager of Finance and Operations reports to the Founding Director and the Producing Director and oversees seasonal box office personnel and office interns.
DUTIES AND RESPONSIBILITIES
• Ensure the effective daily operation of the Performa office and staff activities by being the point person for all administration issues and by ensuring effective staff meetings and communications;
• Oversee Performa’s day-to-day human resources functions, including maintaining the staff handbook, employment policies, vacation entitlements, health insurance, training, payroll, and workers compensation;
• Ensure insurance coverage for all areas of the company’s activity including liability, workers compensation, event insurance, liquor licenses, and certificates of insurance for vendors and contractors;
• Liaise with external IT support to maintain an efficient and working office environment;
• Order office supplies, maintain office equipment, and oversee maintenance staff and office premises;
• Monitor and comply with city, state, and federal non-profit regulations and laws;
• Maintain a positive and creative day-to-day office environment for the Performa team, facilitating open communication and teamwork.
• Together with the Producing Director, monitor operating and projects budgets and financial management of the organization, keeping all organizational and programming activity within budget;
• Produce clear and concise financial reports and cash-flow projections for internal use and for regular review by the Board Trustees;
• Provide support and direction to staff members on spending against organizational, grant, and project budgets, and provide guidance on best financial practices;
• Act as controller and enforce strict spending and purchasing procedures;
• Prepare accounts ready for audit, and manage the audit process with the appointed Certified Public Accountants;
• Provide bookkeeping, accounts payable, receivable, and cash flow management in conformity with non-profit accounting regulations, or oversee a bookkeeper as necessary;
• Manage the administration and financial operations of Performa’s intensive three-week Biennial and Institute program including front of house, box office, venue leasing, permits, sponsorship deals, construction contracts, shipping, travel and special events.
• With assistance from the Secretary of the Board of Directors, draft and execute all contracts and agreements with artists, performers, production teams, sponsors, performance venues and presenting partners;
• Work with outside counsel to apply for and administer all work visas or certificates of sponsorship for foreign artists, crew, and staff members.
Fundraising and Business Development:
• Work with the Development Department to prepare budgets for grant proposals, monitor grants spending and prepare funder interim and final reports;
• Oversee the activities of the Biennial box office and earned income initiatives such as auctions, art/edition sales and other merchandise;
• Provide administrative support for Performa’s international touring programming, including maintaining point of contact with touring venues for contracts, insurance scheduling and managing travel and shipping;
• Manage and administer the organizations Patron Manager CRM.
The Manager of Finance and Operations must possess a minimum of a Bachelor's degree and at least 5 years of demonstrable expertise in all the areas of responsibilities of this job. S/he must have proven administrative, financial, and personnel experience in a commercial or non-profit arts or cultural setting, and must be highly motivated, organized, flexible, discreet, able to work under pressure, entrepreneurial, and have superior interpersonal and written communication skills. Experience in financial management, expertise with QuickBooks and budgeting and reporting is absolutely imperative, and experience in business development, art sales, editions production and/or publications management is also highly desirable. The position requires knowledge of the art world, performing arts, or an interest in contemporary art and art history, and a commitment to Performa’s mission and programs. The position provides the unique opportunity to be at the center of a growing, international and ideas-based organization with links to arts institutions, curators, and artists around the world.
SALARY AND TERMS
Salary is commensurate with experience. This is a full-time position with full health insurance and paid holidays. To apply, please submit a cover letter of interest and a cover letter to firstname.lastname@example.org. Only candidates who meet the above criteria will be contacted for an interview.
Performa is seeking a Development Intern for the September – December 2018 term. This is a unique opportunity to help develop funding strategies and work closely with art professionals and funders for a range of programs surrounding Performa’s biggest annual fundraiser, the Performa Gala . In addition to Gala preperations, the Development Intern is responsible for supporting the implementation of a comprehensive fundraising plan for individual and institutional donors and secure support that enables Performa to meet its goals and advance its mission. Given the dynamic of a small tight knit team within a small organization, the Development Intern will learn a significant amount about how a non-profit arts organization functions in addition to the art world as a whole and the many artists Performa works with.
- Possession of a BA, or currently in school pursuing a BA;
- Fundraising and/or special event experience is preferred but not required;
- Possession of excellent writing, interpersonal, and organizational skills, and a strong ability to prioritize;
- Fluency with Macs and with MS Office; proficiency with Adobe Creative Suite, Mailchimp, and donor management databases is preferred;
- We are flexible with regards to schedule, but candidates must be able to work from our Chelsea office location two days per week.
To be considered for this position, please submit a current resume and cover letter of introduction to email@example.com. Please be sure that your email subject line reads, "DEVELOPMENT INTERNSHIP.” Please note this is an unpaid position, but selected applicants will be offered an unlimited Metrocard for the duration of their post.
Ideal for undergraduate or graduate students interested in producing live performances, event planning, and non-profit arts administration, this internship will assist with all elements of the production process as well as various administrative projects. Candidates must be detail-oriented, versatile, and able to multitask in a fast-paced environment with a desire to learn about the production process for multidisciplinary performances and special events.
Working with the Producing Director, intern will:
- Research potential venues and locations;
- Schedule production meetings, and venue tours;
- Conduct research and help co-ordinate Performa touring productions, exhibitions, and film program;
- Assist with the Performa Archives and media preparation;
- Source production equipment, materials, and supplies;
- Assist with technical rehearsals, dress rehearsals, and performances as needed;
- Assist with the preparation of grant applications, final reports; and proposals of all kinds.
Ideal candidate is currently seeking or has obtained a BA degree and has a background in Art History or Studio Art. S/he has a strong knowledge of contemporary art with an interest in performance, excellent communication and organizational skills, a great attitude, fluency in Mac computer platforms and MS Office, and has some video and/or photo-editing experience. This position is a minimum of 2 days per week, 10:00 am to 6:00 pm, though 3-4 days per week is preferred. Internship may include some evening and weekend events.
To be considered for this position, please submit a current resume and cover letter of introduction to firstname.lastname@example.org. Please be sure that your email subject line reads, "PRODUCTION INTERNSHIP.” Please note this is an unpaid position, but selected applicants will be offered an unlimited Metrocard for the duration of their post.